Continuation from Part One, which explains how to order chemical reagents from Europe.
In Part One of our guide, we covered how to prepare for ordering chemical reagents, what information to provide to a distributor or manufacturer, and how to speed up the request processing. We also discussed key aspects such as selecting a supplier, verifying its reliability, and clarifying delivery conditions.
Now that the required products have been selected, the next step is placing the order. This article will guide you through all necessary steps—from reviewing the commercial proposal to verifying the counterparty, making payment, and receiving the goods.
Step 4: Reviewing the Commercial Proposal Before Placing an Order
Before proceeding with the order, carefully examine the commercial proposal (CP) provided by the supplier. It typically includes:
- A full list of the offered products
- Stated prices
- Available quantities
- Production and delivery timelines
- Payment terms
- Delivery options
How does For Lab Trade s.r.o. handle this process?
We provide commercial proposals that contain all necessary details. Before confirming an order, we discuss all terms with the client to avoid misunderstandings at later stages.
Step 5: Verifying the Export and Import Feasibility
Certain chemical reagents are subject to export and import restrictions. Failure to comply with regulatory requirements can result in delays or the inability to import the product.
Key considerations:
- Does the product require an export license?
- Are there restrictions on importing this substance into the destination country?
- Is the product subject to international sanctions?
How does For Lab Trade s.r.o. ensure compliance?
We work with controlled substances, including:
✔ Precursors
✔ Toxic and hazardous chemicals
✔ Temperature-sensitive products (+4°C, -20°C, -80°C)
With 10 years of experience and a specialized team, we identify potential regulatory requirements at the inquiry stageand ensure all necessary documentation is obtained before shipment.
Step 6: Completing Documentation
At this stage, the supplier typically provides a set of documents required for order processing.
Standard documents include:
- Contract – formalizes the terms of cooperation
- End-User Certificate (EUC) – verifies the final recipient of the product
- Proforma Invoice – preliminary invoice for payment
Additional agreements cover:
- Contract terms and conditions
- Payment methods
- The most suitable delivery option
How does For Lab Trade s.r.o. handle documentation?
We assist our clients at every stage, providing a complete documentation package that meets the regulatory requirements of both the EU and the destination country.
Step 7: Verifying the Counterparty
Before making a significant purchase, it is recommended to verify the reliability of the supplier or counterparty.
What services can be used for verification?
- Public business registries (by country of registration)
- Commercial databases (e.g., Dun & Bradstreet, Orbis, Kompass)
- Supplier ratings and customer reviews
- Blacklist databases of sanctioned companies
How does For Lab Trade s.r.o. ensure transparency?
We only cooperate with verified European manufacturers and strictly adhere to international compliance regulations, ensuring safe and secure transactions for our clients.
Step 8: Payment and Delivery
After signing the necessary documents and verifying the counterparty, the next step is payment and logistics planning.
Available payment options:
- Bank transfer
- Online payments
- Special conditions for large-scale buyers
Logistics solutions:
- Delivery by air or road transport
- Delivery time within Europe – 3-5 days
- Warehouse dispatch processing – 5-7 days
How does For Lab Trade s.r.o. optimize delivery?
We develop the most cost-effective logistics strategies for our clients while ensuring compliance with temperature control requirements for sensitive reagents.
Step 9: Tracking Order Status and Receiving Goods
At the final stage, it is crucial to monitor the shipping process and ensure the products arrive in full and meet the order specifications.
What to confirm with the supplier?
✔ Real-time tracking capabilities
✔ Regular status updates on order progress
✔ Complete set of supporting documents
How does For Lab Trade s.r.o. ensure transparency?
Upon dispatch, each client receives:
- Commercial invoice
- Certificates of conformity
- Customs documentation
- Storage requirements and usage guidelines
We provide a fully transparent supply process and support our clients until the goods are successfully received.
Integrity and Transparency – The Core Principles of For Lab Trade s.r.o.
We build our business on openness and trust by ensuring:
🔹 Comprehensive verification of export and import feasibility
🔹 Proactive communication on potential restrictions and required documentation
🔹 Clear and structured business terms with full shipment control at every stage
Place Your Order Today
For Lab Trade s.r.o. is your trusted partner for sourcing chemical reagents.
📞 Contact us now, and we will find the best procurement solution for your business.
